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Productivity Articles

Google Makes Scheduling Improvements to Google Calendar

Google is rolling out some changes to the event page in Google Calendar. The goal is to make scheduling events easier, while making the style more consistent with other Google apps.

The information that is most commonly used is displayed at the top of the screen, the layout is simplified, and they’ve added some other features.

Salesforce.com Provides Its Own Example of an Employee Social Media Policy
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This week has been a big week for social media as the world’s most popular social network announced that it reached 500 million users. Salesforce.com is just as excited about it as anybody.

Google Apps Users Get New Mobile Security Options

Google has announced some new mobile device management options for Google Apps administrators. The options will be available to all Google Apps Premier and Education customers starting this week.

New options include:

A Social Tool for Actually Getting Things Done

Google launched the Google Apps Marketplace in March, and it didn’t take long for Manymoon to become the most installed application in it. Manymoon is a social productivity tool that helps businesses accomplish tasks online with their connections, and its Google app is only one of the options it provides.

Manymoon spoke at Google I/O a couple weeks ago, and CEO and co-founder Amit Kulkarni spoke with WebProNews about how businesses can use its tool:

Look for Ways to Manage Your Social Media Time Better
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Time is a valuable resource, and that’s why it is more important than ever to manage your time wisely.

"Typically in the SMB space, people have very little resource[s], so you see people trying to get a lot done with a very small staff – maybe one person in their marketing department trying to do it all," Kim Albee, CEO of Genoo told WebProNews in a discussion at the Online Marketing Summit. "And then you look at the world today…" You’ve got social media, your website, search engine rankings, lead capturing, and all kinds of stuff to worry about.

Some Solutions for the Too Much Info, Not Enough Time Problem

With blogs, online news publications, aggregators, and social media, there is a lot of information being produced at a more rapid pace than ever before. User-generated content is flowing onto the web at a ridiculous pace. That comes in the form of blog posts, articles, status updates, tweets, forums, wikis, etc. That doesn’t even take into account personal messages in email, private messages, text messages, and on and on and on.

Social Networks Don’t Waste Time, People Do.
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Social Media policies of well-known organizations often appear in the news with commentary throughout the Blogosphere, the Twitterverse, etc. There is an ongoing debate about just how restricted social networks should be when it comes to employee use.

Where do you stand on this debate? Share your thoughts.

6 Ways Twitter Lists Are Changing the Game
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We knew Twitter lists were going to be big for Twitter. We knew they were going to greatly increase the usefulness of the service, and for many, even the enjoyment. What we didn’t know, however, was that right out of the box, we would see so many different uses for them, providing a window to the potential that they really do hold not only for Twitter itself, but for any business or individual who uses it. Let’s look at a few of those ways that Twitter lists are being used.

 

Will Google Wave Shape the Future of Online Communication?
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To be clear, I don’t consider myself an expert on Google Wave by any stretch of the imagination, but based on what I have learned about it, these are my responses to frequently asked Google Wave questions. These are just my opinions.

We’d love to hear your opinions about Google Wave. Share them here.

Will Google Wave replace email?

Google Introduces New Drawing and Form Features for Docs
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Google has launched some new features for Google Docs. They have made a couple improvements to drawings and added several new features to Forms.

8 Firefox Add-Ons to Boost Productivity
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If you use Firefox, you are no doubt aware that there are many add-ons that can enhance your browsing experience. Many of these can make your online life a whole lot easier and save you time. Following are some that I have found particularly useful. Which do you like? Tell us.

1. Fire Gestures

Google Adds Option to Email Task List in Gmail
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Today Google introduced a feature to Gmail, which allows users to email their task lists. This can be done by simply choosing the new "email task list" option found in the actions menu.

When a user clicks on this option, Gmail will open a new compose window with the contents of your current task list. It works in each task list view – My Order, Sort by Date, and Completed.

Is Facebook Killing Your Employees’ Productivity?
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On the heels of a study indicating that social media can significantly impact a brand’s bottom line positively, another one has come out saying that Facebook is costing companies productivity.

To be more specific, the new independent study from Nucleus Research is saying that Facebook costs companies 1.5 percent of total productivity, and that one in every 33 employees has built their entire profile during work time.

Google’s New Cloud Table Collaboration Experiment

Google has introduced a new Lab called Google Fusion Tables, which is described as "an experimental system for data management in the cloud." It allows users to upload tables of up to 100MB and share them with collaborators.

Why Would Twitter Kill RSS?
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There is no question that Twitter and RSS have some things in common. However, they are not the same, and Twitter will not kill the feed reader. This is a concept I have seen come up a number of times, and frankly, I just don’t see it happening, at least not without some dramatic changes in how Twitter is presented to its users.

Google Calendar Finally Gets Tasks Features
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A while back, Google launched a Tasks lab for Gmail. Now they have added a new tasks feature for Google Calendar after many requests for one.

There is now a "tasks" link in the upper right-hand corner of the Google Calendar page. Once you click on it, a box will come up on the opposite side of the screen, where you can add tasks in list form. They come with checkboxes so you can check them off as you accomplish them, and a form to enter a due date. The task will then appear on your calendar on the day it is due.

Google Docs Adds Spreadsheet Protection Feature
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Google has launched a feature for spreadsheets in Google Docs called Sheet Protection. Basically, this will allow a user to let collaborators edit certain sheets of a spreadsheet while restricting them from others.

To use the feature, simply go to the sheet, and bring up the menu. You will find the option that says "Protect Sheet."

Create and Insert Drawings in Your Google Documents
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Google Docs has started including a new feature – the ability to insert drawings into documents, spreadsheets, and presentations. To use this feature, simply go to the Insert menu and click Drawing.

Google Docs List View Not Just for Mobile Anymore

Google Docs users may recall last month when Google improved the mobile version by adding list view for spreadsheets, which allows you to view, edit, sort, and filter them. Before that you could only view them.

Google has now made the same list view available for working on spreadsheets from desktop and notebook computers. It can be found in the View menu.

Gmail Tasks Lab Gets New Useful Features

Back in December, Google introduced a new feature in Gmail Labs called "Tasks" that provides Gmail users with a window to keep track of their…tasks (go figure). Today, they have announced a couple new features for Tasks.

Users can now easily move a task (along with its sub-tasks) to another list by clicking on the arrow (or using Shift-Enter) to the right of the task, then selecting another list in the drop down at the bottom of the screen.

Losing Focus May Be Costing You Money

In the age of information overload and excessive social media use (which are often joined at the hip), there are still plenty of questions as to whether or not social media is truly beneficial to businesses.