What Paper or Computer Files Should You Keep?
As business people we must deal with a great deal of paper and information from email and the net every day. You need to know however, that according to the “Pareto Time Management Rule,” only 20% of all paper and information is important. That leaves 80% that is not important. It’s just another decision to make as to whether this information makes your life better or not.
Does this shock you? It did me at first, but now I subscribe to this motto and let go of all paper and information that doesn’t serve me. It’s my new mantra. If the information is important I make sure it gets filed–either in paper files or on my computer. More and more I don’t use paper files and have learned how to make new folders of important people or specific information I need to keep track of.
If you are a stacker, slinger, or stuffer, you can now expand your power by keeping only what is important to you.
How to File these Important Pieces
If in a paper file organize them alphabetically and vertically and put a complete name at the top of the manila file folder. Categorize the kinds of files too: one for household information, another for the teleclasses and speaking engagements, another for coaching clients, and another for promotion Online and off.
In a computer word folder organize information alphabetically too. “My documents” includes these and many more, but with this technique you will always know where to find the important information because it’s organized and categorized in folders Examples include: articles to submit, contacts influential, ClickBank, promotion campaigns by month and of course folders for books in word and PDF. These folders are the lifeblood of any business.
Make sure you keep only information that supports your best life. With that 20% make sure you file it so you can find it in less than two minutes!
Judy Cullins c. 2004 All Rights Reserved
Judy Cullins, 20-year Book and Internet Marketing Coach works with small business people who want to make a difference in people’s lives, build their credibility and clients, and make a consistent life-long income. Author of 10 eBooks including “Write your eBook Fast,” “How to Market your Business on the Internet,” and “Create your Web Site With Marketing Pizzazz,” she offers free help through her 2 monthly ezines, The Book Coach Says…and Business Tip of the Month at http://www.bookcoaching.com/opt-in.shtml and over 145 free articles. Email her at Judy@bookcoaching.com.