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A Few Guidelines for Drafting Social Media Guidelines

Chris Crum — Fri, 20 Nov 2009 07:30:05 +0000

For all of the great opportunities that can come from social media, there are plenty of negatives that come with it as well. This is of course why many businesses are hesitant to adopt social media strategies and/or let their employees engage with different social networking tools. It is also why many of the companies that do have social media strategies in tact, and do allow employees to use these tools have guidelines in place.

Does your company have social media guidelines? Tell us about them.

The merit of such guidelines is often debated throughout the blogosphere and on various social media platforms, but a business has to do what it has to do to protect its brand, and ultimately, nobody can make that decision but the managers and owners of those businesses. A business must do what is right for itself, and guidelines that may work well for one business may not necessarily fit the mold for another.

If a business does choose to seek the opportunities that await it with a social media strategy, it is probably for the best that they not go into it haphazardly and expect a great outcome. As has been discussed repeatedly in the past, there have to be goals.

As Wayne Sutton of OurHashtag mentioned in a recent interview with WebProNews, companies should do research before engaging with social media personas that can have an impact on their brand. He says, for example, that you should research a person’s audience before sending them a product to review just because they have a significant number of Twitter followers.

If you feel that your company requires some guidelines for social media use, you may want to consider putting something in there about not putting the company’s brand in situations where its trust may be sacrificed. For example, companies will often have somebody saying positive things about their product on blogs and social networks, when that person will actually work for or be affiliated with the company, without actually disclosing such information.

This is why the FTC felt it necessary to draft some guidelines on this practice (whether or not such guidelines are justified – it is a topic frequently debated). Regardless of what you feel about the FTC stepping in, you will probably agree that such a practice is not the best way to build trust for your brand. As Patrick O’Keefe of the iFroggy Network mentioned in another WebProNews interview, you will likely be found out sooner or later if you engage in this kind of practice, and the damage that can do to the trust of your brand may well be beyond repair.

Another point O’Keefe mentioned in that same interview was that it is not wise to force people to use various social media tools in the same manner. Just because you find a tool to be valuable a certain way, does not mean that someone else will not find it more effective in a different way. With that point in mind, perhaps you should pick the brains of employees to find out how they would go about using social media to help the company if given the opportunity.

The fact of the matter is, there are many, many ways to utilize all of the different social tools out there. If you are going to draft guidelines, you should get all the perspectives you can before you set anything in stone. If you don’t, you may potentially be shutting out some great opportunities, business, and sales simply because you banned employees from using tools in ways that you hadn’t thought of. Granted, you don’t have to accept all of these ideas as good ones.

The topics discussed in this article are certainly not the only ones to consider when drafting a social media policy. What are some key points that you include in yours? Discuss here.

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Is Social Media Good or Bad For Business?

Chris Crum — Tue, 28 Oct 2008 16:11:47 +0000

Business owners often struggle with the question of whether or not their employees should be using social media in the workplace. There are obvious reasons why they shouldn’t, but there are certainly potential benefits as well, and unfortunately not a lot of clarity to the matter. So let’s look at this from several different angles.

Stats

Security company FaceTime Communications has released results from a survey in which it asked over 500 IT managers and employees about their Internet and social media habits at work. The survey revealed that:

- 79% of workers use Facebook, LinkedIn or YouTube at work for business reasons, and of those business reasons, 54% cited professional networking, 52% said research, and 52% said learning about colleagues were what they used them for.

– 82% say they use social media sites for personal reasons

– 51% of workers use social networks at least once a day

– 62% said LinkedIn was their preferred network for business purposes while 55% said they prefer YouTube for personal reasons.

Based on this survey alone, there isn’t a whole lot of difference between the amount of people using social media for business reasons and those for personal ones. There is no clear cut answer to the question, "Is social media good for my business?" There are obviously pros and cons.

Pros

Social media is a good way to network with other professionals in any given niche. In fact, there’s hardly a better, more cost-effective way to do this. It’s literally free not counting your ISP fees and any on-the-clock time used. It can be particularly effective for an entrepreneur who is still trying to make a name for his/her business.

Along with networking comes the second major pro, which is branding. The more you network within communities like Facebook, Twitter, MySpace, YouTube, etc, the more your brand is going to be exposed to others. For the established brand, social networking can help keep that brand fresh in the mind of said communities.

Cons

A decrease in productivity is often noted as a con to using social media in the workplace. As the numbers from the FaceTime survey indicate, this certainly does occur, although the amount of people using social media for business reasons isn’t much lower than the number using it for personal reasons. The problem is, there isn’t really a tangible way to measure the amount of productivity reached by these efforts. Just like it is hard to measure brand awareness.

In relation to this, another problem is the economy. Can a business owner afford to have employees spending precious hours on a networking or marketing strategy that may not deliver measurable results?

Social media by its very nature is individually oriented and not company oriented. It’s often hard to distinguish if an employee using social media like Facebook or LinkedIn is in actuality promoting herself instead of the company. How should a company manage employees directed to utilize social media in the company’s interests? It is a difficult question to answer but one that must be answered if social media is to go mainstream with business.

A more concrete flaw with social media in the workplace is the security threat that it can pose to a company. Third party applications are becoming more prevalent in social networks, and along with those, vulnerabilities are popping up (see the Facebot experiment).

"For all four years that FaceTime has commissioned this survey, end users have claimed they have the right to download and use whatever applications they choose to help them do their jobs. This year’s study also reveals their social media habits have extended into the workplace and may be contributing to security and data leakage incidents," said Frank Cabri, vice president of marketing and product management at FaceTime.

Variables

The truth is, there are a number of variables that come into play when deciding if social media has a place in your workplace. First off, who is using it? The positive/negative impact it can have is likely to depend on the role of the employee who is using it.

Which social networks/sites are being used? I’m not going to favor one or the other, but depending on what type of business you are in or what your goals are, Twitter might be more useful than YouTube, or vice versa. Different networks have different elements as well. For example, you may find commenting on a MySpace blog to be of some use, but also find that messaging "friends" does little to help you achieve your goals (again – or vice versa).

Another variable to consider is that the lines between what is social media and what is not are becoming increasingly blurry. I tend to lump blogs and forums in with social media, because of the community elements they provide (my thinking has been – if you’re socializing with others, why isn’t it social media?). Lots of existing sites are adding social elements as well (think "Dunder Mifflin Infinity" for fans of NBC’s The Office). Even Yahoo has gone social by opening up user profiles to social interaction.

In the End

I’ve championed the use of social media for businesses repeatedly, but that doesn’t mean it is a perfect fit for every business. When it comes down to it, managers and/or business owners are going to have to take stock of what they are trying to achieve, and if such achievements can be met with social media. Then they’re going to have to decide if it is worth it to them in terms of time and money (Lisa Braziel has some good questions to ask yourself when it comes to this). The fact of the matter is, it can go either way, and unfortunately to really get good results, it’s going to take some time and effort, and even if you get good results it can be difficult to measure. What do you think?